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Meeting of the Branch Executive Committee

Minutes for 2005-11-10

Time: 11:00-12:00
Venue: CUBIN Board Room (level 5, Electrical & Electronic Engineering)

View the agenda for this meeting

Present

Jennifer Che (JC), Genevieve Coath (GC), Nishaanthan Nadarajah (NN), Masud Bakaul (MB)

Apologies

None.

Previous Minutes

The acceptance of the minutes of the previous meeting was deferred until the next meeting.

Completed Action Points

Item
Number 		Description Responsible
Person 		Due
Date
9.3 Give receipts to MB after banking BBQ and WIE money JC
9.9 Look for possible venues for AGM (function room, place for projector, discounted dinner) JC, GC, MB, NN 2005-11-08
10.1 Check prices for University House booking. GC 2005-11-07
10.3 Ask Claire where they had their project dinner for Endeavour. JC
10.4 Have meeting next Tuesday, November 8th to discuss how we can subsidise the AGM dinner. JC, GC, MB, NN 2005-11-08
10.5 Send out PowerPoint slide template to all executive committee members. JC 2005-11-03
10.6 Send tentative AGM presentation outline to JC. GC 2005-11-02

Open Items

Item
Number 		Description Responsible
Person 		Due
Date
9.6 Start advertising for AGM JC, GC, MB, NN 2005-11-14
9.7 Prepare slides and meet to practise AGM presentation material JC, GC, MB, NN 2005-11-18
9.8 Start looking for candidates to take over executive committee positions JC, GC, MB, NN ASAP
10.2 Ask Enn from the Vic Section to sign appreciation certificates. JC 2005-11-17
10.7 Draft appreciation certificates. NN 2005-11-25
10.8 Give list of certificate recipients to NN. JC 2005-11-13
10.9 Draft email ad for AGM from last year's one on the archive CD-ROM, including prize-draw information, eligibility and venue. Also state that it's three events in one (AGM, polling meeting and dinner). GC 2005-11-14
11.1 Book AGM venue (Faculty Think Tank) NN 2005-11-10
11.2 Book AGM restaurant venue (University Cafe) GC 2005-11-10
11.3 Ask JP to update website to include AGM dinner registration page JC
11.4 Put up poster advertisements for AGM NN 2005-11-14
11.5 Send poster for AGM advertising to NN JC 2005-11-11
11.6 Draft email for call for nominations GC 2005-11-14
11.7 Book CUBIN Board Room for AGM practise run JC 2005-11-18

Proceedings

  1. Present and apologies

    See above.

  2. Acceptance of previous minutes

    The acceptance of the previous minutes was deferred until the next meeting.

  3. Chair's report

    • AGM Sponsorship
    • The Victorian Section has sponsored the even with $250 towards the prize-draw.
    • We plan to have prizes including an iPod 'nano' and three USB memory sticks.
    • Further sponsorship has been sought from Telstra and NEC.
    • A motion was moved to allow the Branch to provide additional funds for the prize pool if no further sponsors are found. The motion was passed.

  4. Financial Report

    • We have enough money in the account to sponsor the AGM prize pool and partly cover participants' dinner costs. This will leave the amount in the account for the incoming 2006 committee similar to our opening balance in 2005.
    • The total money raised from the MATLAB workshop was $201.15, including 11 CD purchases.

  5. Branch Activities

    • AGM, Polling Meeting and End of Year Dinner
      • Advertising will start on November 17th.
      • Nominations close on November 24th.
      • Announcement will be made on November 25th.
      • Nomination and returning officers have been found.

Meeting closed at 12:10.


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