Meeting of the Branch Executive Committee

Proceedings

1. Present and apologies

   See above.

2. Year planning for 2005

   1. Activities and timeline

      The following ideas were presented:

      • Bigger case study competition than last year
      • Continue with Latex and Matlab workshops
      • Guest speakers
      • Contact Apple for possible sponsorship, donation of iPods
      • Workshops should be continued as these made the most income
      • Plan now for O-week
      • IEEEsb t-shirt design competition
      • "Cantenna" design competition using a Pringles tin; ideal for undergraduates
      • PhD mentoring scheme
      • Unix workshop could be a good idea, was requested last year
      • Raffle an iPod Shuffle and offer free IEEEsb membership to winner

   2. Organisation of the branch

      • Event-oriented meetings; i.e. irregular with regards to subgroups, but more regular with the Executive Committee.
      • Try not to be the Student Branch for all of Victoria; other branches are smaller and it becomes too much work
      • Change councillor and mentor, there's no election required to do this

   3. Year planning report

      To be completed by JC and GC and submitted when the timeline is clearly established.

   4. Handover meeting

      1. Questions for the previous Executive Committee

         Template for minutes of last meeting: JP as a HTML template, will email to GC
         • Annual report: JP will put everything onto CD and give to JC
         • CD from 2004 Executive Committee: as above
         • Sources of funding
         • Telstra Research Laboratories (TRL)
         • UMPA Student Initiative funding scheme, allocates approximately $300 if successful in application
         • Try to make direct contact with someone at UMPA, it might help approval of funds if they know who we are and what we're doing
         • Faculty of Engineering
         • Mention that functions target Masters by Coursework students, this is a priority of the Faculty
         • IEEE HQ give approximately AUD $150
         • Victorian section provide $500 at start of the year for the whole year
         • Web access: minutes and agenda online: JP will organise access for GC
         • Balance sheet: we need to make sure the IEEEsb's Netbank access is still functional
         • Update email list for emailing new Committee: JP has script and will send to GC
         • New members: how they join, who they give money to
         • Charge higher registration fee for non-Melbourne University students
         • They can pay directly via Netbank before being considered properly registered

   5. Action point review for this meeting

      As per table above.