Meeting of the Branch

Minutes for 2003-05-22

Time:	17:00-18:00
Venue:	CUBIN Board Room

View the agenda for this meeting

Present

Charlotte Marra (CM), Andrew Liu (AL), Nishaanthan Nadarajah (NiN), Boon Ng (BN), Muhammad Bacha (MuB), Thaya Thanabalasingham (TT), Rajendran Parthiban (RP), Masud Bakaul(MB)

Apologies

John Papandriopoulos (JP), Jolyon White (JW), Yousof Al Hammadi (YH), Bartek Wydrowski

Previous Minutes

Approved

Completed Action Points

Item Number	Description	Responsible Person	Date Completed
5.1	Email Peter regarding AP1.11 and AP2.1.	AL	2003-05-22
5.3	CM will add a new section to Article III regarding the vacancies issues and email it to JP.	CM	2003-05-22
5.4	ProgCom should come up a draft proposal on the Branch BBQ	ProgCom	2003-05-22
5.5	JP will email the Website Competition Judges regarding the marking scheme.	JP	2003-05-22
5.6	Nam will email out people regarding the booking on the tennis court.	NN	2003-05-17

Open Items

Item Number	Description	Responsible Person	Date Due
5.2	JP will complete the template on the Membership Section of the website	JP	2003-05-29
4.7	JP will report on the Branch Website Statistics.	JP	2003-05-29
6.1	NiN will go to SEECS Building to ask people to come to the BBQ.	NiN	2003-05-29
6.2	NN will call the Sports Centre to find out the availability of the tennis courts by May 28th, 2003.	NN	2003-05-28
6.3	MB will arrange the whiteboard from the Department for the BBQ by May 28th, 2003.	MB	2003-05-28
6.4	RP will send email to EE-Everyone regarding the details of the MU-IEEE Branch BBQ and advertise the Branch Constitutions and Bylaws.	RP	2003-05-28

Proceedings

Present

See above.
Apologies

See above.
Acceptance of previous minutes

See above.

Review of previous action points:
- AP5.1: Closed
- AP5.2: Open
- AP4.7: Open
- AP5.3: Closed
- AP5.4: Closed
- AP5.5: Closed
- AP5.6: Closed
Motion: That the minutes of the Meeting 5, 2003-05-08 be accepted.

Mover: CM
Seconder: AL
Motion was carried.
Chairs Report

CM has added a new section to the Article III - Vacancies in Section 2 of the Branch Constitutions. No further point was discussed. The Branch Constitutions and Bylaws will be posted on the Branch Website for advertising.
Financial Report

Nothing to report.
Business
1. Branch BBQ - planning, costing, structure, and advertising
  The Branch BBQ will be held outside on the lawn in front of the Old EE Building if the weather is good, otherwise having it outside of the entrace to the underground carpark. The BBQ was budgeted for $100. Committee members may vote separately due to the reason that some people might need to mind the BBQ equipment and could not be presented in the meeting. NiN will go and ask people from the SEECS Building to come for the BBQ. AP6.1: NiN. Posters for advertising the Branch Meeting and Branch BBQ have to be put up ASAP. Poster design has been confirmed. Rag has put IEEE Membership Application Forms outside the GO for potential members. More forms will be distributed at the Branch BBQ. Raj will email people to advertise the Branch BBQ. AP6.4: RP. Advertising boards may be put up during the BBQ. MB will borrow a whiteboard from the Department for the BBQ. AP6.3: MB
  1. Tennis Championship
    All courts were booked out for the desired date. Two alternative choices were proposed. One is to book through the branch for higher priced booking. Two is to have the event during the holiday period. The game structure may be changed so it can be fitted into a shorter timeframe. AP6.2: NN.
  2. Action Point Review
  3. Final questions, motions, issues?
    1. N/A
  4. Next Meeting
    
    The date of the next meeting is on the 29th of May, 2003.

Meeting closed at 18:00